Connect your eBay business to Profitio and bring orders, inventory, costs, fees and profitability into one clear platform.
Built for growing sellers who need more than basic sales reports. Create an account, then authorise eBay — Profitio never asks for your eBay password.
Orders in one export, fees in another, product cost in a tab you maintain by hand, returns somewhere else again — and a month-end formula that only you know how to fix.
The numbers eBay knows come across by themselves. The numbers only you know — what you paid for the item, what the box cost to send — you enter, and then they are part of every report.
Spreadsheets are great for getting started. They are flexible, familiar and free. Profitio earns its place later — when the manual work starts taking an evening a week and one broken formula quietly changes a quarter.
Revenue is the easy number. Profit is the one that decides whether a product is worth restocking — and it needs costs from two places.
Sample figures for illustration. Your own numbers come from your connected account.
Orders, eBay selling fees, Promoted Listings fees, refunds, transactions and payouts are read from your eBay account through the official API after you authorise the connection.
eBay does not know what you paid for an item or what it cost you to ship it, so neither does any tool reading eBay. Enter product cost and shipping against a product once and every order, report and margin uses it from then on.
The same figures, cut the way the question is asked.
Open any order and see what it brought in, what eBay took, and what was left.
Find the products carrying the business and the ones quietly costing you money.
Compare a month against the one before it, or a quarter against last year.
Run several eBay accounts and keep their numbers apart — or see them together.
Profitio groups your live listings by how long each has been listed without selling, so slow stock is a number rather than a feeling.
days listed
days listed
days listed
days listed
days listed
This measures time on eBay since the listing started, which is the date eBay gives us. Relisting an item starts a new listing, so the count starts again — useful for spotting what is not moving, and not the same as how long the item has been in your building.
eBay pays out a net figure. Profitio keeps the pieces behind it so the deposit in your bank can be traced back to the orders and fees that produced it.
Each payout eBay sends, with its date, amount and status.
Sales, fees, refunds and adjustments, kept as separate lines rather than rolled into one total.
Payout reconciliation depends on what your eBay account and marketplace make available. Where it is there, your payouts are matched to the orders that produced them; where it is not, Profitio marks which figures eBay has confirmed, so you always know what is a fact.
A return is not only a refund — it is a sale that stopped being profit after you had already paid the fees.
Open and closed cases from your eBay account, with reason and status, and the response deadline eBay gives you.
Refunded amounts are deducted where profit is calculated, so a strong month with heavy returns does not read as a strong month.
Compare periods to see whether returns are drifting up, and which products they cluster around.
Most days you want one number. At quarter end you want all of them.
Once the numbers are in one place, the useful part is being told when something changed. These are the kinds of things Profitio surfaces — each one computed from your own connected data, not generated prose.
“Your margin fell 6.2% this month while revenue rose — fees and promoted listings grew faster than sales.”
“12 SKUs account for 41% of your profit.”
“Advertising cost on these products grew faster than the sales attributed to them.”
“A return case is past eBay's response deadline — letting it time out affects your seller level.”
A few minutes. No card needed to look around.
You are sent to eBay to approve the connection and returned to Profitio. Profitio never sees or stores your eBay password, and you can revoke the connection from either side at any time.
Listings, orders, fees, refunds and the financial data your account exposes. Large catalogues import in the background.
Enter product cost and shipping where you want true profit, and the reports fill in from there.
More orders and more SKUs make a manual sheet harder to keep honest.
Product-level profit and inventory, not one blended number for everything.
One source of truth, with roles and permissions, instead of a file passed around.
Profitio is a business platform first. eBay sits alongside the other channels and the rest of your operations — purchasing, warehouse, finance, CRM.
Profitio is built for what comes next. Nothing here says a spreadsheet is wrong — it says where the manual work goes.
| Spreadsheet | Profitio | |
|---|---|---|
| Orders and fees arrive automatically | ||
| Manual data entry | by hand | |
| Profit per order and per product | by hand | |
| Inventory visibility | by hand | |
| Historical reports without rebuilding them | by hand | |
| Team access with roles | by hand | |
| Alerts when something needs attention | ||
| Insights computed from your data | ||
| More than one sales channel |
Your listings and products, orders and their line items, eBay selling fees, Promoted Listings fees, returns and refunds, and — where your account exposes them — transactions and payouts. It does not import what eBay does not hold, such as what you paid for the item.
Yes. Revenue, eBay fees, advertising fees and refunds come from eBay. Product cost and shipping are yours to enter — once per product, not per order. Until you enter them, Profitio shows profit after the costs it knows and does not pretend the rest are zero.
For order, fee, refund and profit tracking, that is the intent — those numbers arrive and update themselves. Keep your spreadsheet for whatever is genuinely bespoke; most sellers stop maintaining the parts that were only ever copying data across.
Yes — stock by product and warehouse, with purchasing, receiving and movements. For eBay listings you also see how long each has been listed without selling, which is where slow stock shows up first.
Yes. Selling fees and Promoted Listings fees are read per order, and refunds are deducted where profit is calculated rather than being reported separately.
Yes. Profitio is a business operating platform, not an eBay tool — eBay is one integration among others, and the finance, inventory, purchasing and CRM sides work whether you sell on one channel or several.
Automatically and continuously in the background — orders and listings through the day, financial data on its own schedule. You can also trigger a sync yourself. eBay enforces daily API limits, so very large catalogues are paced rather than pulled all at once.
You approve the connection on eBay's own site. Profitio receives only the permissions you granted there, and never sees or stores your eBay password.
Not on its own. Reading your data changes nothing. Profitio can also make changes — revising a price, ending or relisting an item, sending an offer — but only for features you switch on, and those are off until you turn them on.
Yes, at any time, from Profitio or from your eBay account settings. Syncing stops immediately. Your imported history stays in Profitio so your past reports still work, and you can delete it if you would rather it did not.
Want the technical detail — scopes, sync behaviour, disconnecting? See the eBay integration page.
Want to try the numbers on one sale before deciding anything? No account needed — the calculation runs in your browser.
Connect your eBay account and see orders, fees, refunds and profit in one place.
Secure connection through eBay authorisation. Disconnect whenever you like.